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Journals

The Journals page is where you create and review manual journal entries (memoriaalboekingen) — entries that don't come from a bill, invoice, or bank statement. Use this for corrections, accruals, depreciation postings, opening balances, and other non-automated entries.

Journals index showing empty state with Add Journal Entry button

When to use manual journal entries​

SituationExample
Opening balanceLoad existing account balances when migrating from another system
DepreciationMonthly depreciation entry for a fixed asset not yet automated
AccrualAccrue a cost that is incurred but not yet invoiced
CorrectionReclassify a posting from the wrong GL account to the right one
Period-end allocationSpread shared costs across cost centres

For bill and invoice postings, Shillinq creates journal entries automatically — you should not re-enter those here.

Create a journal entry​

  1. Click + Add Journal Entry.
  2. Fill in the header:
    • date — the posting date (determines which accounting period this entry falls in)
    • description — a clear explanation of what this entry represents
    • reference — optional internal reference or document number
  3. Add journal lines (you need at least two — one debit, one credit):
    • account — pick from your chart of accounts
    • debit or credit — enter the amount on the correct side
    • costCentre — optional, if you are tracking by cost centre
    • description — optional line-level note
  4. Verify that total debits equal total credits (the entry must balance to zero).
  5. Click Save. The entry is posted immediately to the general ledger.
Double-entry rule

Every journal entry must balance: the sum of all debit amounts must equal the sum of all credit amounts. Shillinq validates this before saving.

Recurring journal entries​

For entries you post every month (e.g. depreciation, rent accrual), you can save a template:

  1. Create and save a journal entry as normal.
  2. Click Save as template.
  3. Next month, go to Actions → From template, select your template, adjust the date if needed, and post.

Reverse a journal entry​

To undo a posted journal entry:

  1. Open the journal entry detail.
  2. Click Reverse.
  3. Confirm the reversal date (defaults to today, can be changed to the original date).

Shillinq creates a new entry with all debits and credits swapped, and links both entries together so the audit trail is clear.