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Chart of accounts

The chart of accounts (rekeningschema) is the index of every account in your general ledger. Each account represents one specific type of financial activity — revenue, an expense category, an asset, a liability, or equity.

Chart of accounts index

What you see​

The table lists all accounts in your chart, sorted by account number. Each row shows:

ColumnMeaning
Account numberThe RGS code (see RGS account numbering)
NameHuman-readable label
Typeasset, liability, equity, revenue, or expense
VAT codeApplicable VAT treatment (blank = non-VAT account)
BalanceCurrent running balance from the general ledger

Add an account​

Click + Add account and fill in:

  • accountNumber — unique RGS code
  • accountName — clear label
  • accountType — the account's financial classification
  • vatCode — leave blank for non-VAT accounts

See RGS account numbering for guidance on choosing the right number.

Edit an account​

Click any account row to open its detail view. You can change the name, VAT code, and description. The account number and type cannot be changed after the account has transactions posted to it.

Import from RGS 3.4​

To populate your chart from the Dutch national standard, go to Actions → Import RGS 3.4. See Set up your chart of accounts for the full import walkthrough.

Deactivate an account​

Accounts with posted transactions cannot be deleted, but they can be deactivated. Deactivated accounts no longer appear in the GL account dropdown when creating bills or invoices, but their transaction history is preserved.

Click an account → Deactivate.