Matching rules

Matching rules teach Shillinq how to automatically match or categorise specific bank transactions during reconciliation. Once a rule is configured, Shillinq applies it every time a matching transaction is imported — so recurring entries like bank charges, salary payments, and subscription fees are handled without manual intervention.

How matching rules work

During bank reconciliation, Shillinq evaluates each unmatched transaction against all active rules in priority order. When a rule matches:

• Match to open item rules find the open bill or invoice that fits and mark it as matched.
• Assign to GL account rules post the transaction directly to a GL account (for items that are not bills or invoices, like bank charges or salary).

Add a matching rule

1. Go to Banking & Treasury → Matching rules.
2. Click + Add matching rule.
3. Configure the conditions (all must be true for the rule to trigger):

Condition	Example
description contains	"SALARIS", "STRIPE", "MOLLIE"
amount equals	1250.00
amount between	4.50 and 5.50
counterparty IBAN	NL86INGB0002445588
counterparty name contains	"Belastingdienst"

4. Set the action when conditions match:

Action	When to use
Assign to GL account	The transaction is not tied to a specific bill/invoice (bank charges, salary, tax payments)
Match to invoice by reference	The payment description contains an invoice number
Match to oldest open bill	Payment from a known supplier, match to their oldest open bill

5. Set priority — lower numbers run first. Put specific rules (exact amount + IBAN) before broad rules (name contains).
6. Click Save.

Example rules

Bank service charge (maandelijkse kosten)

Field	Value
Description contains	ABNAMRO REKENING
Action	Assign to GL 83100 (Bank charges)

Salary payment

Field	Value
Description contains	SALARIS
Counterparty IBAN	(leave empty — matches any payroll IBAN)
Action	Assign to GL 44000 (Salary costs)

VAT payment to Belastingdienst

Field	Value
Counterparty name contains	Belastingdienst
Action	Assign to GL 51000 (BTW te betalen)

Test a rule

Before saving, click Test rule to run it against your last 30 imported transactions and see which ones it would match. Adjust the conditions until the matches are exactly what you expect.

Related

• Bank Reconciliation — the full reconciliation workflow
• Bank connections — import transactions automatically via PSD2
• Chart of accounts — find the right GL account for rule actions