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People & projects

The People & Projects section of Shillinq covers employee-related financial administration that sits at the intersection of HR and finance: pension liability accounting, rate management, utilisation reporting, and R&D tax credit tracking.

Pension administration​

Dutch pension obligations follow specific accounting rules (RJ 271 / IAS 19). Shillinq tracks:

  • Pension plans — the pension schemes your organisation participates in (defined benefit, defined contribution, or multi-employer)
  • Pension valuations — the actuarial valuations of defined benefit obligations, updated annually
  • Disclosure tables — the IAS 19 / RJ 271 disclosures required in the annual accounts (present value of obligation, plan assets, net liability, actuarial gains/losses)

Go to People & Projects → Pension to manage plans and update valuations.

Rate cards​

Rate cards define the billable rates for each employee, role, or service type — used to calculate revenue on time-based projects.

  • Rate cards — a set of rates valid for a specific period
  • Rate schedules — planned rate changes in advance

Go to People & Projects → Rate cards to configure billing rates.

Utilisation​

The Utilisatie (utilisation) dashboard shows what percentage of available capacity is being billed to clients. Track utilisation by:

  • Employee
  • Team
  • Project type

Low utilisation triggers a cost alert (overhead without corresponding revenue).

Projecten​

The Projecten page is a project management view showing all active projects, their budgets vs. actuals, and billing status.

WBSO (R&D tax credit)​

WBSO (Wet Bevordering Speur- en Ontwikkelingswerk) is the Dutch R&D tax credit scheme. Companies doing qualifying R&D work can apply for a subsidy on labour costs via the RVO.

Shillinq's WBSO module includes:

WBSO Tags​

Tag specific activities, employees, and hours as WBSO-qualifying. Tags must correspond to the activities approved in your WBSO grant application.

Activity codes​

Each WBSO application covers one or more technical activities, each with a unique code from the RVO. Configure activity codes in Shillinq to link time registrations to the correct WBSO category.

WBSO Export​

The WBSO Export generates the periodic declaration (mededeling) required by the RVO — summarising qualifying hours and costs per activity, per employee, per period.

Deadlines:

  • Monthly reporters: submit by the last day of the following month
  • Quarterly reporters: submit within 4 weeks of quarter end

R&D subsidies​

Beyond WBSO, Shillinq tracks other R&D-related subsidies (EIA, MIA, Innovatiebox) in Bookkeeping → R&D Subsidies. Each grant has its own cost registration and reporting requirements.

Innovatiebox​

The Innovatiebox (innovation box) applies a reduced VPB rate (9 % vs. the standard 25.8 %) to profits from qualifying intellectual property. Shillinq tracks:

  • IP assets eligible for the innovatiebox
  • The qualifying profit allocation per IP asset
  • The tax saving vs. standard rate

Tarieven & beheer​

Tarieven is a configurable rate table used across billing calculations. Beheer pages cover:

  • Rate cards — billable rates by role and period
  • Rate schedules — future planned rate changes
  • Rate audit trail — history of rate changes