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Dimensions — cost centres & projects

Dimensions let you track income and expenses across multiple analysis axes beyond the standard GL account. Assign a dimension to a journal line and Shillinq reports not just what was spent but where and for what.

Cost centres​

A cost centre (kostenplaats) is an organisational unit that incurs costs: a department, team, location, or service. Assign cost centres to expense lines when posting bills or journal entries.

Go to Bookkeeping → Cost centres to manage your cost centre hierarchy. Each centre can have a parent (for roll-up reporting) and a budget.

Kostendragers​

A kostendrager (cost object) is the activity or output that receives allocated costs. Where a cost centre asks "which department spent this?", a kostendrager asks "which product/service/project bears this cost?".

Typical use: you allocate shared overhead (rent, utilities, management salaries) from cost centres to kostendragers using allocation rules.

Projects​

Projects in Shillinq track revenue and costs for specific time-bounded activities — client projects, internal initiatives, or product launches. Each project can have:

  • A budget (per cost category)
  • Start and end dates
  • Team members assigned
  • Sub-tasks / project orders (projectopdrachten)

Go to Bookkeeping → Projects to create and manage projects. All bills, invoices, and journal lines can be tagged with a project for project P&L reporting.

Hours budget​

Give each person on a project an estimate of their hours. The project page then shows, per assignment and for the whole project, the estimated, logged and remaining hours and the share of the estimate used. The logged hours follow every hour that is booked, changed or removed on the assignment.

The project's responsible user gets a notification when an assignment reaches 80 percent of its hours and again at 100 percent, once for each. Changing the estimate starts the count again. Filter the projects list on Over hours budget to find every project with an assignment past 100 percent.

Cost projects​

Cost projects are a simpler variant — just cost tracking without revenue or budgets. Use them for internal initiatives where you want to accumulate costs but don't invoice customers.

Allocation rules​

Allocation rules automatically distribute costs from one cost centre to others based on a chosen driver (headcount, square metres, revenue share, equal split). Shillinq runs the allocation rules at period-end and posts the resulting journal entries.

Go to Bookkeeping → Allocation rules to configure:

  • Source cost centre (where costs accumulate)
  • Destination cost centres (where costs are distributed)
  • Driver (the basis for splitting)
  • Frequency (monthly, quarterly)